- Actually make it a list. Don't write all over a paper in different directions, don't have multiple sticky notes going in all directions, don't have a pile of scraps of paper all together.
- Be specific but not wordy. Describe the idea or item fully, often one word is good but if it isn't a helpful reminder, what good is it?
- Write in one color. If you use color, use it for a purpose--for instance, all work items are blue all holiday items are red, etc. If you write all items in one color it helps keep things neat, neatness is a very useful tool in staying organized. Staying organized will help make your lists more helpful.
- Use bullet points. Then if something needs explanation you can easily skim the list to see the next items.
- Keep it accessible.
- Don't keep old lists. Re-write lists. If you like seeing items crossed out then keep the list in a scrapbook but if you want it to be a tool in your life, then take old lists and start new ones, continually recycling into a new one will help you prioritize as well. The items that aren't important enough to stay on the list don't need to be done. Use your time for something more important.
- Jotted notes should get transferred onto a master list. I often need to remember something I have to buy or something about an up-coming event, so I write it on a sticky note and put in my planner. That item needs to go onto the list, if it stays on the other note only, then I have to look in two places not one. Having the self discipline to do this will save time in the long run. It is also good to jot down reminders, but it is equally as good to transfer them onto your master list and throw out the note with one item on it.
- Come up with a key or keep the list sorted. I've done it both ways. I find the key easier. Basically, all this is doing is categorizing and prioritizing the items on the list. I often star items to do that day, I will put a capital "E" by items that require an email or message of some sort. I will circle anything I need to get at the store, and so on. Or, you can put headings on your list and write the appropriate item under the heading. As long as there is a system to it that you can keep up with it will work out fine.
- Find something you like to write on. Special notebook, large sticky notes, magnetic pad that hangs on the fridge, or something snazzy like a vintage accounting notebook ... whatever it is, if you like it, you will keep up with it.
- Find something you like to write with. Same as above.
- Some things don't belong on a list. A list is for immediate issues in life--groceries, the items you have "to do", the items you need to remember to cover with another person, memory joggers, calendar-related items, planning for trips, etc. The items on the list should be specific, measurable (a definite result) or achievable, they should be short range and they should be able to fit into clear categories (groceries, to do, contacts to write, etc.) There is a little gray area of overlap but, in general, helpful lists are not for long-range goals, a place to keep quotations you like, reminders of ideas you like, even doodles. It is good to record those things too but not on the list you refer to to get stuff done. Those more general, overarching concepts can't be "measured" in a few days time so you will never be able to move them off your list or cross them out.
